ACADIA DISPOSAL DISTRICT
Meeting of the Board of Directors
January 23, 2009 at the Somesville Fire House
PRESENT: Robin Bennett (SWH), Ellen Brawley (clerk), Peter Rees (Trenton), Cynthia Lief (Cranberry Isles), Tony Smith (Mount Desert), Elliott Spiker (Tremont)
ABSENT: Robert Roxby (Frenchboro)
VISITORS: Beth Gott (Gott’s Disposal), Lee Worcester and Damaris Smith (EMR)
CALL TO ORDER: 9:32 am.
MOTION: (Bennett, Lief) to approve the minutes of October 2, 2008. Carried 5-0.
Treasurer’s Report: Elliott reported that we have made a partial payment for the HHW collection, which was about 60% larger than we have anticipated. He has not yet received the bill for the UW collection, and therefore has not yet billed the towns for their remaining shares. UW collection was down about 30% from last year.
MOTION: (Smith, Rees) to authorize the payment of the $6225 balance due from the $16225 invoice from Environmental Projects. Carried 5-0.
MOTION: (Smith, Rees) to approve payment of the two CES invoices totaling $2800 for contract review. Carried 5-0.
MOTION: (Smith, Lief) to approve the Treasurer’s Report. Carried 6-0.
REGULAR BUSINESS:
Trash Fair: Peter presented the proposal prepared with Bob Kates for a Trash Fair in the schools.
MOTION: (Smith, Spiker) that ADD throw its support behind the ideas for a Trash Fair to take place around Earth Day, as proposed by Peter and Bob and supported by EMR, and that ADD agree to provide $500 in funding toward the project. Carried 5-0.
FY 2010 Budget: The directors agreed that Elliott and Tony should work up a FY 2010 budget based on annualizing our current 18 month budget. This budget should be presented to the towns as soon as possible, and a public hearing held on it prior to its approval at our February meeting. It was agreed with Lee Worcester of EMR that the allocation of expenses should henceforth be based on each town’s proportion of MSW during the preceding July-June period.
MOTION: (Smith, Spiker) that ADD recommends an FY ’10 budget calling for a $33,000 appropriation from the towns, and that any unexpended funds from the current year be carried forward. Carried 5-0.
Annual Meeting: There was some discussion as to the timing of our annual meeting now that we have switched to a fiscal year. The annual meeting is required by the by-laws to include an annual report.
MOTION: (Spiker, Smith) that because of the fiscal year change, we reschedule the Annual Meeting of the Acadia Disposal District to take place at the October meeting each year, and that it include the budget for the next fiscal year, the auditor’s report, the annual report, and the election of officers. Carried 5-0.
The HHW/UW collection will take place on October 11th from 10-1 in the front parking lot of MDI High School. Tony reminded the directors to try to have volunteers available to help.
EMR Negotiations Update: Lee is revisiting the numbers as requested by the towns. He should be back to us soon.
Household Hazardous Waste: It was agreed that the October date appeared to be very successful this year. Whether to include the UW portion of the collection depends on the outcome of the current EMR contract discussions.
MOTION: (Smith, Bennett) that the HHW collection for 2009 be scheduled for October 3, 2009, subject to the availability of the site. Carried 5-0.
Quorum Discussion: Because of the difficulty of people from the islands coming to meetings when the weather is difficult, it was agreed that we should ease the requirements for a quorum. It was decided not to allow quorum via teleconferencing at this time.
MOTION: (Smith, Bennett) That the by-laws be amended to state that a quorum consists of 3 directors. If only three directors are present, then a vote must be unanimous to pass.
Meeting Time and Place: Meetings will take place on the third Thursday of each month at 9:30 am at the Somesville Fire House.
NEXT MEETING: February 19, 2009 at 9:30 am, Somesville Fire House.
ADJOURNMENT: 10:55.
Respectfully submitted,
Ellen T. Brawley
Clerk
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